Recording Guidelines

All document requirements:

If any of the items are missing from a document at the time of Recording (when applicable), a document may not be recorded. Please call our office at (815) 941-3224 with questions.

Real Estate Transfer Tax:Real_Estate_Transfer_Tax-790x1024

The Recorder’s Office provides NO LEGAL ADVICE. Any legal questions regarding real estate records, liens, real estate transfers, etc., should be directed to an attorney.

The Recorder’s Office provides NO DOCUMENT SEARCH SERVICES. Our records are open to the Public, so you may come in and search for yourself. Otherwise, please contact a title search company.

Subdivision PlatsPlats submitted for recording are subject to 24-hour review and verification process.

Physical Requirements for Submission

  • Must be on Mylar, Linen, or Velum and prepared in black ink.
  • No larger than 24″ x 36″
  • Two (2) 24″ x 36″ paper copies of the original plat OR
  • An additional fee of $3.00 per page to make copies in house.
Please check with Grundy Land Use Department for subdivision application and requirements

The Grundy County Recorder’s Office is now processing Form PTAX-203 through MyDec. (October 2015)MyDec is a free, online program that the Illinois Department of Revenue has developed for your use. This website allows the user to file Transfer Tax Declarations online, and view Declarations already created. Additionally, users can track the status of, and make corrections to the Declaration during the recording process.

We invite individuals, law firms, settlement agencies and financial institutions to sign-up to use this new system.

Getting Started:

Click here to go to the Illinois Department of Revenue’s website. You will find instructions for creating an account and much more information! Or you may contact the Illinois Department of Revenue at 844-445-1114.

We feel offering our customers this new service, along with e-Recording, will greatly enhance and streamline the recording process. If you have any questions, please feel free to contact the Recorder’s Office at 815-941-3224.