Freedom of Information Request for County Clerk and Recorder


Purpose / About:

Maintain records of all births, deaths and marriages occurring within the County. Administer all elections held within the County and any related areas that pertain to voting. To file all budgets and tax levies for taxing districts and extend their taxes accordingly. Serve as Clerk to the County Board and maintain records of all their meetings. Keep records of individuals doing business in the county, notary public commissions and sell dog tags.

Keep land records for all property located in Grundy County. Record all Federal, State and Mechanic’s liens; judgments and lis pendens notices. Record discharge papers for veterans. Record foreign birth and marriage certificates. Land records include all types of deeds, mortgages, assignments and releases; probate notices; plats and covenants; surveys and monument records; easements; right-of-ways; annexations; etc. All data is entered in such a way as to make it easier for the public to access the information. The office has 9 full time employees and 2 part time emplyees.

Duties of the Office:

  1. County Clerk’s Division
    1. Vital Records (record birth, marriage and deaths)
    2. Election Administration
    3. Voter Registration/Election
    4. Campaign Disclosure
    5. Ethics Statements
    6. Tax Levies/Extensions
    7. Delinquent Taxes
    8. County Board Records
    9. Business Registration
    10. Notary Public Commission
    11. Dog Tags
    12. Issue Marriage Licenses
  2. County Recorder’s Division
    1. Deed Instrument
    2. Mortgage Instrument (rel, A/M, rents)
    3. Corporation Instrument
    4. Judgments
    5. Military
    6. Lis Pendens
    7. Miscellaneous Instruments
    8. Plats/Survey/Monument Records
    9. Liens (state, federal, mechanics, etc)


Kay Olson
Grundy County Clerk & Recorder
Grundy County Courthouse
111 E. Washington Street Rooms 10, 11, 12
PO Box 675
Morris IL 60450-0675
Fax: 815-942-2222

Boards, Commissions, Committees or Councils:

  • Grundy County Board
  • Electoral Board

Procedure for Making Freedom of Information Act (FOIA) Requests:

  1. Place requests for documents in writing providing a detailed description of the documents requested.
  2. Submit request to Grundy County Clerk & Recorder, Kay Olson.


  • $0.15 per page after first 50 pages
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